Using Twitter and Facebook Icons in my Email Signature

Patrice January 27, 2010 How to 29 Comments

Tags: , , ,

Net Solutions Facebook Page I frequently get asked how to put the little Twitter and Facebook icons into an email signature with links back to their respective accounts. If you are using Outlook 2007, here are some basic instructions for how you can add these icons to your signature.

  1. Open Outlook
  2. Click on Tools
  3. Click on Options
  4. From the tabs, click on “Mail Format”
  5. Click on Signatures
  6. Click on the New Button
  7. Give your signature a name (Company name will do)
  8. Then in the Edit Signature section, type out everything you want included in the signature. My signature has my name, title, logo, address, phone, email, web address and Twitter/Facebook icons.
  9. To add the images to your signature (we have attached the Facebook/Twitter icons to this post for you to save and use in your own signature) click on the “picture” icon (which is the 2nd icon from the right)
  10. After you click on Picture, a browse wizard will pop-up and will allow you to browse your hard drive and add your twitter/Facebook icons to the signature.
  11. Once you have the images in the signature, click on one of the images to highlight it. Then click on the “hyperlink” button (it should be the last button on the right)
  12. In the address field at the bottom of the hyperlink window, type in your Twitter or Facebook address (depending on which image you are linking)
  13. Click ok
  14. Repeat that until you have all your images linked to the right web addresses.

It takes a few steps to get all the icons loaded in the way you want, however, not having to type in your signature each and every time will save you lots of time and save your recipients time if they are trying to look up your contact information. Promoting your Facebook Fan Page or Twitter Account in a signature is a great way to get your Social Media efforts in front of everyone that you touch base with via email.

Net Solutions Twitter PageThese icons can also be added to your website. Just reduce the size to 30 pixels x 30 pixels and then add them to any page on your site. We added them to the vertical column section on the Net Solutions site. If you are using the ProFusion Ultra Internet Solution as your website provider, you can see how to do this by watching our Introductory Webinar.

Click to Download Social Media Icons

You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

29 Responses to “Using Twitter and Facebook Icons in my Email Signature”

  1. Miriam Evers said:

    Jan 29, 10 at 3:20 PM

    Thanks for writing this out so clearly. I already use an autosignature and I really like the idea of using the familiar icons instead of just the link. I’ll be sharing this with my clients as well.

  2. How To Add Social Media Icons To Your Email Signature said:

    Feb 12, 10 at 3:04 AM

    [...] Social Networking in Your Email Signature [Outlook] [...]

  3. Linda Lee said:

    Feb 18, 10 at 1:49 PM

    Thank you – this made it very easy

  4. Ron said:

    Mar 15, 10 at 11:45 AM

    I’ve done this but I cannot get it to work. I have an Outlook XP version that was installed in 2003… there is no picture/browse option. It takes me to an “advanced edit” option that takes me to Microsoft Word. When I try to save it, it won’;t allow me saying its a “read only” file. Help. TIA ~Ron

  5. Shane A said:

    Mar 15, 10 at 1:12 PM

    Ron,

    I believe you are working on Outlook Express, but I cannot be for sure.

    Can you open your Outlook program, then find the link for help, and then “About Microsoft …”

    This should open a pop-up window that tells you what software and version you are using. With that information I may be able to provide a little more assistance.

  6. Ron said:

    Mar 16, 10 at 8:44 AM

    Thanks Shane for the expeditious follow up. The “About Microsoft Outlook” indicates I have Microsoft Outlook 2002 but when I log on it says 2003. Hope that helps. ~Ron

  7. Shane A said:

    Mar 16, 10 at 9:26 AM

    Ron,

    I am not as familiar with Outlook 2002(3)

    I was able to find this help guide from Microsoft
    http://office.microsoft.com/en-us/outlook/HA011246501033.aspx

  8. Amol Mhetre said:

    Mar 25, 10 at 10:21 AM

    I literally Tried to find Signature in Outlook but Finally i got it from here n It’s really interesting method to put Social Networking Icons in your Email Signature … sounds like really cool … nice stuff keep going!!

  9. Teri said:

    Mar 25, 10 at 2:48 PM

    Do both Facebook and Twitter allow you to use their icons in your email signature without a license/trademark agreement?

  10. Shane A said:

    Mar 26, 10 at 9:19 AM

    Teri
    I have not read their terms of service, and I am not a lawyer so I cannot dispense the correct advice here.

    With that caveat out of the way, I will provide you my opinion.

    Social Networks are all based on word of mouth, and the idea of friends telling friends about the service. Part of that is sending links, using icons and referencing the primary company.

    As such, assuming you do not deface the logo or icon, they should not have any issue with you including their logo in your email signature.

  11. Adriana said:

    Mar 30, 10 at 9:23 AM

    Do you know how to set it up on a hotmail email signature?

  12. Shane A said:

    Mar 30, 10 at 9:30 AM

    Adriana,

    I am not very familiar with the settings for Hotmail. I did find this article which seems to go through the basic steps.

    How to Configure Hotmail Email Signature

    Good Luck!
    Shane

  13. Chris D. said:

    Apr 03, 10 at 4:21 PM

    I’ve used the automatic signature for a while, but want to add the link to my FB page. Following your instructions I got the icon as part of my signature in Outlook 2007. 2 problems, it’s way too big and when i send it to myself as a test and click on it the FB sign in page comes up instead of our page. Any idea what I did wrong?

  14. Chris D. said:

    Apr 03, 10 at 4:25 PM

    I figured out what I did wrong to get to the sign in page. It’s still too big though. How can I reduce it?

  15. Chris D. said:

    Apr 03, 10 at 4:31 PM

    OOPS, do I didn’t figure it out. I took the link off my personal page and then sent it to myself and clicked on it. Worked. But…. if somebody is familiar with FB they can click on home and see my wall. Not good. I tried to delete my previous post but couldn’t. Sorry.

  16. Shane A said:

    Apr 05, 10 at 3:03 PM

    Chris,

    First you should try resizing your Facebook icon before uploading it to Outlook signature. I recommend no larger than 25 pixels by 25 pixels. If you do not have image resizing tools you can use this one http://www.profusionproducts.com/content/image_resizer/image_resizer.asp

    Next, as far as your link to Facebook, it sounds like you were already logged into Facebook and thus you were able to see your wall. Try logging out of Facebook and then following the link.

    You can also create a personalized URL for Facebook which is helpful to get traffic to the right place, for example here is mine http://www.facebook.com/shane.o.angus If you want to create your own personalized URL, you must first login and then go to http://www.facebook.com/username/

  17. Jack said:

    Apr 07, 10 at 11:54 AM

    These are great directions. Only problem is I can’t get them to work. I have my icons on my page but the hyperlink is not attaching to them (Had it working last night). And now my highlighted website, blog and email are not working either. The little hand does not come up when I try to click on any of those.
    I have microsoft outlook.
    Help!

  18. Shane A said:

    Apr 07, 10 at 12:02 PM

    Jack,

    It is hard to say exactly what the issue is without seeing the actual signature. You can send me an example and I will review it shane(at)netsolutionsna.com

    My guess is you have accidently deleted the hyperlinks from the other text. I can see two options:

    1. Start Over – Create a new signature from scratch adding each element on at a time
    2. Try recreating the hyperlinks to the other elements. If you are not familiar with Hyperlinks here is a Microsoft Tutorial http://office.microsoft.com/en-us/word/HP051896351033.aspx

  19. Chris D. said:

    Apr 08, 10 at 10:36 AM

    Thanks Shane. I’ll work on that.

  20. How To Use Facebook And Twitter For Your Business | Search Engine Optimization, Internet Marketing & Website Design Blog From Mannix Marketing said:

    Apr 20, 10 at 12:58 PM

    [...] For Outlook 2007 – http://www.snoitulosten.com/using-twitter-and-facebook-icons-in-my-email-signature/ [...]

  21. David said:

    May 04, 10 at 2:23 AM

    Great! Thank you.

  22. Teresa said:

    May 06, 10 at 8:37 PM

    I have done this over and over, and the link does not “stick” to the picture. When I click on the ‘F’ in my signature it just highlights it and doesnt go to the page. Here is the hyperlink i am using:

    http://www.facebook.com/?ref=home#!/tpringle

    Is this wrong?

  23. Amy said:

    Jun 15, 10 at 9:08 AM

    Thank you so much. I have been trying to do this for weeks and this is the first set of instructions that actually made sense. Even Facebook’s help sites are so complicated. Thanks!!!!!!

  24. Les said:

    Jul 27, 10 at 7:53 AM

    Very simple – if I can do it anyone can – I resized them to 31×31 0n microsoft office picture manager and it was simple putting in the hyperlink etc

  25. Liz said:

    Jul 28, 10 at 11:45 AM

    Outlook express does not seem to have these options – do you have other instructions for Outlook Express?

  26. dave wainscott said:

    Aug 11, 10 at 11:04 PM

    I never use outlook. How else can it be done?

  27. Patrice said:

    Aug 11, 10 at 11:07 PM

    What email program do you use to send mail? If I knew that, I could do a bit of research for you to see if I can tell you how to do it in that specific email program.

  28. Patrice said:

    Aug 11, 10 at 11:08 PM

    Hi Liz,

    I’ll check into Outlook Express and post the instructions here when I have the answer.

    Thanks – Patrice

  29. Patrice said:

    Aug 11, 10 at 11:11 PM

    Hi Teresa,

    If you can send me an email at patrice@netsolutionsna.com I can test this for you. You have probably done it correctly, the link just won’t work for you because when you type out an email, the link is not actuall active. However, the recipient of your email will be able to click on the link and get to your facebook page. Does that make sense?

    Sorry for the delayed response, I didn’t see your comment. :(

    Thanks,
    Patrice

Leave a Reply